iPhone To Do List Applications - Some Good Choices
Posted by: PatrickJ on Sep 21 2007
I’m a huge fan of To Do lists - obsessed with them nearly. A good task management / to do list application is an absolute essential for me on any mobile device. So finding a to do program that worked well with the iPhone was one of my first missions once I realized there was no in-built tasks program (I still find this a bit of a shocking thing to leave out!).
Coming from being a long-time Windows Mobile user, and a heavy reliance on programs like Pocket Informant, Agenda One and others over the years, I did not feel real warm and fuzzy about changing to an online application for managing tasks.
I’m happy to say I’ve been pleasantly surprised at how easy I’ve found it to switch though. Luckily, there are a number of very good online ToDo applications out there to choose from, that work very nicely with the iPhone - so my transition has not been as painful as I expected.
Here’s the shortlist of todo applications I’ve tried out over recent weeks:
- Listingly
- pTasks
- TaDa Lists
- Toodledo
- Vitalist
Read on for lots of screencaps of some of the contenders I’ve tried out, impressions of each of them, and a few words on my favorite iPhone-friendly todo list application …
First, here’s a little table with a brief overview on: what you can specify when creating a new task on the iPhone, what are your options for sorting your tasks view, can you export your list (this seems a key feature to me when working with an online app), and what are some of the general, notable features of each.
| Name | New Task Options | Sorting Options | Export? | Other Notable Features |
| Listingly | task name, group, due date, notes | None - sorts by due date | No | Sharing of tasks, skins |
| pTasks | Just task name | None | No | By default, shows items under these groups: Tasks, Appointments, Items To Send, Expected Items |
| Ta-da List | Just task name | Drag and Drop, from desktop browser only | No | Sharing of tasks, email yourself any of your lists, RSS notification of changes |
| Toodledo | task name, folder / group, due date, repeat options, priority, notes | Sort by due date, priority, folder, alphabetical - and can be set on iPhone as well as desktop browser | Yes - from desktop only | Sharing, create task via email, import options, export as iCal, XML, CSV, folders, goals, scheduler, booklet printer, Google gadget and Firefox extension |
| Vitalist | task name, context, project, priority, due date, notes, reminder, repeat options | projects, contexts, priority | Yes - but via a clumsy, XML-only method | GTD based - offers contexts, projects, Netvibes and Google gadgets, email reminders, allows 10 each of contacts, contexts, and projects in the free version |
Now for a quick rundown on each of the 5 apps mentioned above. Please note, I have not (by any means) comprehensively tested each of these applications. I’ve tried each of them out a bit, got a good feel for their features and capabilities, and then used some more than others as they worked for me and felt comfortable to use.
Listingly
In a Nutshell: The prettiest on the iPhone.
Listingly looks gorgeous on the iPhone, with its black background and sharply colored main screens. It’s easy to navigate around with its large arrows and sharp graphics, and is pleasant to work with, especially for simpler lists like its built-in ‘Grocery Smart List’.
The smart part of the grocery list is that once you have typed four letters, it will start making suggestions - so ‘toma’ will get you Tomato soup and other helpful choices.
It allows easy sharing of lists (see screencap below) and has recently added a Due Date field for tasks on the Create New Task screen. You can also specify a group when adding a new task via an easy drop-down.
Listingly has very few options / settings that you can configure for it right now. The settings page on a desktop browser even starts by telling you "We’re keeping it simple folks." So settings consists of a password change function and a Skins setting on the iPhone.
The biggest thing missing in Listingly right now is an ability to set priority on tasks and sorting preferences on your lists. The To Do List, for example automatically sorts by due date, but that is not always what is wanted.
Above are the Listingly Add New Task and Sharing Lists screens.
Listingly is at:
The iPhone site is: listingly.com/iphone
pTasks
In a Nutshell: The bare-bones solution.
pTasks is a good choice for those who want no frills at all. It allows you to enter tasks with a single tap, add them under a sort of general tasks heading or under its default sections: Appontments, Items To Send, or Expected Items. You can also mark a task as urgent, which will highlight it in red so it stands out on the page.
And that’s just about it. It has no further options at all for the moment - for assigning a due date, or sorting your tasks, or anything really. The stark, bare bones feel of it also hits home when you use it within a desktop browser (as everything sits in the middle of the screen as if it is still working within the iPhone screen space).
Above is the pTasks main screen.
pTasks is at: www.ptasks.com
* Same web address as above for the iPhone.
Ta-da List
In a Nutshell: Strong on ease of use.
Ta-da List is made by 37signals, the well-known company behind popular online applications like Basecamp (for project management) and Highrise (simple CRM). It’s described by the company as ‘just ultra-simple, easily sharable to-do lists.’
That description is accurate. Ta-da List is very easy to work with. All its screens fit well on the iPhone and feature a simple, minimal design feel. It uses large buttons to help you quickly add a new task, edit an existing one, and switch back to list views.
Currently you are not able to add a priority, due date, or notes to a task. Also, if you want to re-order your lists you need to be on a desktop browser, where you can just drag and drop to re-arrange all items on a list.
From the desktop, you can also mail yourself a copy of a list, and subscribe to be notified of changes to a list via RSS.
If you want more power for your todo list management than Ta-da List offers, the suggestion from 37signals is to move up to the full version of Ta-da Lists included within Basecamp or even to use Highrise. I have tried out Highrise a little bit, but its screens are not at all optimized for the iPhone. I’ve not tried Basecamp as I don’t need project management features.
Above = an individual list’s main screen.
Individual task selected - with buttons for editing, completing, or deleting it visible.
Ta-da List is at: www.tadalist.com
On the iPhone, go to: http://tadalist.com/iphone
Toodledo
In a Nutshell: The silliest name, but the most powerful features.
Toodedo was the first major online todo list that provided optimized support for the iPhone, and that head start seems to have been put to very good use.
It is absolutely packed with features, on both the iPhone and desktop browser interfaces. Here’s just some of what Toodledo lets you do:
- Use folders, due dates, priorities, tags, contexts, and goals to organize and search through your tasks
- Export your lists in iCal, Palm PDA, XML, CSV and TXT formats. You can also import in all those same formats, or use email to create new tasks.
- Use the Booklet Printer feature to print a foldable booklet that fits in your pocket.
- Attach contexts and goals to your tasks
- Use its Google Gadget to display your tasks on your personalized Google home page, or install its Firefox extension to add several handy capabilities when you’re in the Firefox browser
The Firefox extension for Toodledo is something I only recently discovered and absolutely love. I am a huge Firefox fan, and this extension makes Toodledo super-fast to use with FF. It adds a sidebar showing your Hotlist items, which I’m not using much as I don;t like losing the screen space for this. But … it also adds two very slick right-click items that I am using freqently. Right-click on any link in Firefox and choose ‘Toodledo This Link’ from the menu, and it will bring up a neat, little New Task window, where it has auto-populated the full link URL into the Task field:
Even better, you can also just right-click anywhere within a Firefox screen and choose ‘Toodledo Something’ from the menu, and go straight to the small Add New Task window shown above.
The very best thing about Toodledo is that so much of its power is still available to you within the iPhone interface. It manages to offer tons of features without sacrificing anything in terms of ease of use. In fact, I have found it the easiest and most comfortable to work with. Here’s some of the screens showing off Toodledo’s power:
The Add Task screen.
Choosing a task’s priority.
The Sort By / Options screen.
The daily Hotlist email.
Toodledo is at: www.toodledo.com
Their iPhone site is: http://www.toodledo.com/slim/
Vitalist
In a Nutshell: Based on the hugely popular Getting Things Done (GTD) system of time and task management.
For an intro to GTD, see this ‘What Is GTD’ page: http://www.davidco.com/what_is_gtd.php
Vitalist is a very nice option if you are a GTD follower. Like Toodledo, it has a very powerful set of features and has been well-designed for use on the iPhone.
It has Google and Netvibes gadgets for displaying your tasks on your home pages for each of those. It offers a Dashboard main screen from which you can jump out to see what’s up via individual screens for projects, Inbox, actions list, contacts, shares, and more.
Navigation in Vitalist on the iPhone is good - with a quick + button at the top of all screens to add a new task, easy one-tap access to edit existing tasks, and Group By and Filtering options via buttons at the top of the Actions screen.
Above = the Vitalist main screen.
The Add Action screen.
And the Filters screen.
Check out Vitalist at: www.vitalist.com
For the iPhone, go to: http://iphone.vitalist.com
Some General Points
All of these online applications have shown pretty good page load times when I’ve used them, even on Edge. And all of them offer a ‘Remember Me’ option so that you don’t need to re-enter your login credentials each time you visit their sites.
In terms of security, I believe Vitalist is the only one that offers an https site option. I haven’t looked at that subject much, as nothing I’m doing with these apps is top-secret and I don’t store any confidential information associated with tasks or anything of that nature.
The ‘Local’ Option
If you have done the ‘jailbreak’ on your iPhone and use the Installer app, there is a tasks program that can be installed to the iPhone - MobileToDoList from Include7.
MobileToDoList is at a very early stage of its development (Version 0.21) and is being updated frequently. It is currently pretty bare on features, but it works nicely and the developer’s site shows that hot wish list items they will look to add soon include syncing with Safari (which would be very nice), showing priority in the todo table, and preferences for sorting by priority etc.
Above = the main screen.
More info on MobileToDoList at: Include7
Or just check it out via Installer.
Final Thoughts
As with a lot of things, the choice of which todo list application works best for you is a very personal one. I think all of us who use this sort of program heavily sort of develop our own little ways of working and methods that work best for us over the course of time.
So your own preferred ways of working will go a long way towards determining which app is the best bet for you. With that in mind, some quick conclusions:
- If you’re a heavy GTD follower, Vitalist is for you.
- If look and feel and slick design are paramount, Listingly is likely to be your best choice.
- For those who want no frills and a very basic feel, I’d go with Ta-da List.
- If you don’t want an online solution, then MobileToDoList is the only game in town right now, and works well
My overall favorite though is Toodledo, by a good margin. It has it all as far as I’m concerned. Tons of features and options, superb ease of use on both the desktop and the iPhone, great customized layout for iPhone, and a really slick Firefox extension.
I’m sure there are probably a lot of other good programs out there in this category. Please let me know your thoughts on any of these that you have tried, and on any good ones that I’ve missed!
*** If you enjoyed this post, you may want to check out our new sister site, Just Another iPhone Blog, which is focused on all things iPhone:
http://www.justanotheriphoneblog.com
Technorati Tags: to do list applications, todo list programs, iPhone todo list apps, iPhone to do list applications, iPhone to do list programs, iPhone tasks application, iPhone tasks program, Listingly, pTasks, Ta-da List, Toodledo, Vitalist, just another mobile monday
If you enjoyed this post, make sure you subscribe to my RSS feed!
Subscribe to the comments for this post
Home 
Latest |
Hi Patrick, congrats with you new blog. Looks great!
Hi Patrick,
Congrats with your new blog. Looks great!!
Hi knaak. Thanks! Very glad to hear you like it. Are you an iPhone user?
That’s strange?! First comment was refused: a error message saying I entered the wrong anti-spam word (although I did enter the correct one). When entering the ” second ” comment the first one wasnt there yet. After I submitted the second comment, the first message suddenly showed as well.
Not sure what happened there. Have not seen any other comment issues though - so hope it was just a ‘fluke’ …
One of the best features of DateBk 6 for the Palm is that you get, essentially, a Todo list for each day of the year. If you don’t finish something today, it gets moved to tomorrow’s list.
Do any of the iPhone products have that kind of workflow?
Hi Tom
I don’t know that any of these automatically move an overdue task to Today, though Toodledo has a range of views including one that goes by Due Date, so you can see all, or Overdue which would catch anything prior to today. It also sends you a mail each day which shows your Hotlist (which incorporates overdue items). Another online plus iPhone optimized version to-do list app that I’ve tried recently - called Remember The Milk - does slot yesterday’s non-completed tasks over into its Today view.
Hope that helps a little …
I’ve found a workaround for to-do lists that might suit some people. For me, web apps are not an option because I often organize my stuff on the underground (tube) on the way to work. I also don’t want to faff around with new syncing solutions. The whole point of switching was to find a PDA that was actually compatible with my Mac! So here’s what I’ve done.
1. I’ve created a calendar called ToDo that shows up in black in iCal (to make it stand out from my other stuff).
2. I dragged the ToDo items in my list to this new calendar on the date that they are currently due.
3. I made them “all-day” events.
4. I changed their name so that they have *** in front of them. Like:
***Change light bulb.
Now, my tasks show up at the top of every day, and I just move them manually to the future if I want to (or delete them if they’re done). I could also move them to a Done calendar if I wanted to keep track.
Also, if I search for *** in the calendar, I can see the whole list at once.
OK, it’s not fabulous. But it may hold me until the ToDo lists in Leopard mail are (hopefully) integrated into the iPhone.
Sunny - nice one! That’s a cool workaround. I like a lot of the bells and whistles of a to-do list manager app - one click to sort by due date, or switch to view by priority, or decide to look at only tasks belonging to one folder or group at a time - so I need a real app, but your method sounds good if you’re able to work that way.
And yeah - I’m hoping Apple or a 3rd party after Feb. will give us some native alternatives as well …
Thanks, your summary proved helpful.
Did you try iNozbe - iPhone based interface to Nozbe - a GTD web application - it’s like a Backpack but with GTD methods and the iPhone interface feels like a native iPhone application.
Please let me know what you think!
Http://www.nozbe.com
Michael - I have heard good things about Nozbe, but had not heard there was an iPhone optimized version at the time of writing this post. I don’t find GTD to be my preferred method of working, so haven’t got round to checking Nozbe out yet - I hope to give it a look soon though.
Just an FYI. I goofed on one point in my workaround. Unfortunately iCal will NOT search on punctuation. I tried the searching bit with a previous iteration of a prefix (probably something like ***ToDo) and, when that worked, I just assumed that anything would work.
If all you want is the task to show up well on your iPhone, then the *** is fine. If want to be able to see all your tasks together by searching on iCal then you need a common string search for. I am now using “Task> “. Hope this helps!
Sunny
[...] iPhone To Do List Applications - Some Good Choices | Just Another Mobile Monday - If you are irritated by the iPhone’s lack of a to-do list [...]
Umm…that’s great but you missed the only OFFLINE to do application. It can sync with your account too (in order to get your notes on any machine)
noter is hands down the best, easiest and most organized app I’ve used.
http://noter.dbelement.com
rewman - thanks for the comment. I mentioned MobileToDoList, which at the time of this post was the only native, truly local, app for this purpose. Noter is interesting looking, but it strikes me (as its name would suggest) as a Note-taking app. I could use Notepad as a task manager if I wanted to, but that doesn’t make it a to-do list program. Noter as far as I can see has no categories, due date, ability to sort tasks, ability to interface with iGoogle or NetVibes, or much of anything that says ‘task manager’ to me. Maybe I’m missing something …
Hi
Thanks for the blog
Signed up for toodledo but mine doesnt display as well as yours on my iphone.
For example, dont see any options for “sort by” screen etc. DO you have a premium account? Or is there another way to disply these options?
med - Nope, I use the regular version, no Premium for me. I think it may be a combination of settings that got me my favorite view on the iPhone - I set it to sort by Priority on the desktop browser version, and then on the iPhone client, I go to Settings > Default Start Page, and have it set to show my Hotlist …
thanks
i’ve set it up exactly the same as you. BUT still doesnt display like that.
Don’t see ’sort by’ option etc on iphone. Also, even though on the desktop browser i’ve set it to sort using Priority the same order is not how they are displayed on the iphone.
Are you accessing the site on iphone via toodledo.com or the specific iPhone site- thats the one i’m using
I presume it is because toodledo updated their iphone interface as per your other blog? Mine appears similar to the one in the link below
http://justanotheriphoneblog.com/wordpress/2007/10/24/toodledo-gets-even-more-iphone-optimized/
med - true that link above is the newer Toodledo iPhone interface. I think I preferred the original iPhone UI. But I’ve now switched to using Remember The Milk as my primary task manager. I do think this one still lets you sort by Priority if you set it to open your Hotlist though …
Hello,
For implementing GTD you might try out my application for time management and productivity,
http://www.gtdagenda.mobi
You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
Hope you like it.
One of the most appreciated features in http://www.gtdagenda.com , the Checklists, just got better with visual representation of checklists progress. You’ll see at a glance what the progress towards your goals is.